Saving an email in Microsoft Outlook as a PDF can be useful for a variety of reasons. It allows you to easily share the email with others, save a record of the email for future reference or simply preserve the formatting and layout of the email. In this article, we will guide you through the steps to save a Microsoft Outlook email as a PDF.

Step 1: Open the email you wish to save as a PDF

The first step is to open the email you want to save as a PDF in Microsoft Outlook. Make sure you have the email open in its own window, rather than in the preview pane.

Step 2: Click on the “File” menu

Next, click on the “File” menu located in the top left corner of the window.

Step 3: Click on “Save As”

In the “File” menu, click on “Save As” to create a new file.

Step 4: Choose PDF as the file type

In the “Save As” window, navigate to where you want to save the PDF and choose “PDF” as the file type from the “Save as type” dropdown menu.

Step 5: Name the PDF

Give the PDF a name in the “File name” field. Make sure the name is something that will help you easily identify the email in the future.

Step 6: Choose the layout

Under “Optimize for”, choose the layout you want for the PDF. You can choose between “Standard” or “Minimum size”. The “Standard” layout will include all the graphics, and the text format will be retained exactly as the email shows. The “Minimum size” layout will reduce the file size dramatically and removes unnecessary formatting and graphics.

Step 7: Click on “Save”

Once you have given the PDF file a name and selected the layout you want, click on the “Save” button to save the email as a PDF.

And that is it! You have successfully saved your Microsoft Outlook email as a PDF. You can now easily share this PDF document with colleagues, clients or whomever you want.

In conclusion, being able to convert an email in Microsoft Outlook into a PDF document can be a valuable tool. Not only does it help you share the email more easily, but it also preserves the formatting and layout of the original email. By following the above steps, you can successfully save an email in Outlook as a PDF document in a few easy steps.