Outlook is one of the most popular email clients in the world, used by millions of people every day. One of its useful features is the ability to categorize emails, making them easier to sort and find later. In this article, we’ll guide you through how to add or edit categories in Outlook.

Adding a New Category

1. Open Outlook and select the email or calendar item you want to categorize.
2. Click on the Categorize button located on the Home tab of the Outlook ribbon.
3. From the drop-down menu, select the option “All Categories.”
4. This will open the Color Categories dialog box where you can add a new category.
5. Click on the “New” button to add a new category to the list.
6. Enter a name for the new category and select a color to represent it.
7. Click “OK” to save the new category.

Editing Existing Categories

1. Open Outlook and select the email or calendar item that has been categorized.
2. Click on the Categorize button located on the Home tab of the Outlook ribbon.
3. From the drop-down menu, select the option “All Categories.”
4. This will open the Color Categories dialog box where you can view all the categories.
5. To edit an existing category, select it and click on the “Rename” button.
6. Enter a new name for the category and select a different color if desired.
7. Click “OK” to save the changes.

Deleting Categories

1. Open Outlook and select the email or calendar item that has been categorized.
2. Click on the Categorize button located on the Home tab of the Outlook ribbon.
3. From the drop-down menu, select the option “All Categories.”
4. This will open the Color Categories dialog box where you can view all the categories.
5. To delete an existing category, select it and click on the “Delete” button.
6. You’ll be prompted to confirm your deletion, click “OK” to remove the category from the list.

Conclusion

Adding or editing categories in Outlook is simple and straightforward, and it can help you better organize your emails and calendar items. By following these steps, you’ll be able to customize your categories to fit your needs and make it easier to stay on top of your busy inbox.